Website Terms & Conditions
Last updated: 17 August 2026
These terms and conditions (“Terms”) govern your use of EventProcurement.co.uk (“the Website”).
The Website is operated by Eureka Events Ltd, trading as Event Procurement (“Event Procurement”, “we”, “us” or “our”), a company registered in England and Wales.
By using this Website, you agree to these Terms. If you do not agree with them, please do not use the Website.
1. About Event Procurement
Event Procurement provides event procurement, venue sourcing, supplier sourcing, negotiation and related event services to businesses and organisations. Our services may include:
- Venue sourcing and procurement
- Hotel sourcing
- Event supplier sourcing
- Commercial negotiation
- Event spend consolidation
- Event procurement support
- Supplier management
- Event planning and management
- Destination and event services
- Reporting and spend visibility
The precise scope of services provided to a client will depend on the individual project and any separate agreement between Event Procurement and the client.
2. Website Information
The information contained on this Website is provided for general information about Event Procurement and our services.
We take reasonable care to ensure that information published on the Website is accurate. However, we do not guarantee that all information is complete, accurate or current at all times.
Content on the Website does not constitute legal, financial, tax, procurement or other professional advice. You should obtain appropriate professional advice where necessary before making decisions based on information contained on this Website.
3. No Contract Created by Using the Website
Using the Website, contacting us, submitting an enquiry or requesting information does not automatically create a contract between you or your organisation and Event Procurement.
A contract for services will only arise where the scope and commercial arrangements for the relevant service have been agreed.
Any proposals, quotations, recommendations or supplier options provided following an enquiry may also be subject to separate terms and conditions.
4. Our “No Additional Cost” Proposition
Certain Event Procurement services may be described as being provided at “no additional cost”, “no cost to the client” or using similar terminology.
Where this applies, our remuneration may be provided through commission or other commercial arrangements with venues, hotels or suppliers. The precise commercial model may vary according to the project, supplier and services required.
Where additional project management, production, consultancy or other chargeable services are requested, these will be identified and agreed separately.
Nothing on this Website should be interpreted as meaning that every service offered by Event Procurement will always be provided without charge.
5. Supplier Commissions
Event Procurement may receive commission, referral fees or other remuneration from venues, hotels and event suppliers.
The existence of a commission arrangement does not guarantee that a particular supplier will be recommended. Our objective is to identify appropriate options based on the client’s stated requirements, which may include considerations such as:
- Suitability
- Availability
- Location
- Capacity
- Quality
- Service
- Commercial terms
- Client preferences
- Procurement requirements
Commercial arrangements with suppliers may vary.
6. Savings and Commercial Outcomes
Our services may include negotiating rates, identifying efficiencies, consolidating purchasing or helping organisations obtain greater visibility over event expenditure.
Any examples of savings, efficiencies or commercial improvements described on this Website are illustrative and should not be interpreted as guarantees of future results.
Actual outcomes depend on factors including market conditions, availability, event requirements, existing supplier agreements, purchasing volumes, lead times and client requirements. We do not guarantee that we will always obtain a lower price than a client could obtain independently.
7. Venue and Supplier Information
Information relating to venues, hotels, suppliers, pricing, availability, capacities, facilities or services may originate from third parties. Such information can change without notice.
Unless expressly confirmed otherwise, prices displayed or discussed are indicative and may be subject to:
- Availability
- VAT or other applicable taxes
- Minimum spends
- Service charges
- Supplier terms
- Date restrictions
- Minimum numbers
- Currency fluctuations
- Changes imposed by the relevant supplier
No venue, hotel or supplier is considered booked until the relevant contractual and payment requirements have been completed.
8. Third-Party Suppliers
Event Procurement works with independent venues, hotels and event suppliers. Unless specifically stated otherwise in an agreement with the client, these organisations operate independently from Event Procurement.
Where a client enters into a contract directly with a venue or supplier, that contract is between the client and the relevant supplier and will be subject to that supplier’s terms and conditions.
We are not responsible for the acts, omissions, insolvency, service failures or contractual breaches of independent third-party suppliers, except to the extent that liability cannot lawfully be excluded.
9. Client Responsibilities
When using our services, clients are responsible for providing accurate and sufficiently detailed information about their requirements. This may include:
- Event dates
- Delegate numbers
- Budgets
- Accessibility requirements
- Dietary requirements
- Technical requirements
- Procurement requirements
- Approval processes
- Relevant deadlines
Recommendations and quotations may be based upon information supplied by the client. Material changes to requirements may affect availability, pricing, recommendations and delivery.
10. Enquiries and Proposals
Submitting an enquiry through the Website does not guarantee that we will be able to provide services or identify suitable suppliers.
Any proposal, shortlist or quotation we subsequently provide may be subject to availability and further confirmation. Unless expressly stated otherwise, quotations should not be regarded as holding space, inventory or supplier availability.
11. Intellectual Property
Unless otherwise stated, all content on EventProcurement.co.uk is owned by or licensed to Eureka Events Ltd. This includes, where applicable:
- Website copy
- Branding
- Logos
- Graphics
- Reports
- Guides
- Articles
- Research
- Templates
- Documents
- Website design
- Original photography and imagery
You may view and use the Website for legitimate business and informational purposes. You may not reproduce, republish, distribute, sell or commercially exploit substantial portions of our content without our prior written permission, except where permitted by law.
12. Downloadable Resources
We may make reports, guides, templates, checklists or other resources available through the Website. These resources are provided for general informational purposes only.
Unless otherwise stated, downloading a resource does not transfer ownership of the intellectual property contained within it. Resources may not be resold, republished or distributed commercially without our written permission.
13. Acceptable Use
You must not misuse this Website. You must not knowingly:
- Introduce viruses, malware or other harmful material
- Attempt to gain unauthorised access to the Website or associated systems
- Interfere with the operation or security of the Website
- Use automated systems to extract substantial amounts of Website content without permission
- Use the Website for fraudulent or unlawful purposes
- Attempt to impersonate another person or organisation when submitting information
We reserve the right to restrict access to the Website where we reasonably believe misuse has occurred.
14. Third-Party Websites
The Website may contain links to websites operated by venues, suppliers, professional organisations or other third parties. These links are provided for convenience and information.
We do not control third-party websites and are not responsible for their content, availability, security or privacy practices. The inclusion of a link does not necessarily constitute an endorsement of the relevant organisation, product or service.
15. Website Availability
We aim to keep EventProcurement.co.uk available and functioning correctly, but we do not guarantee uninterrupted access.
We may temporarily suspend or restrict access for maintenance, security, technical or operational reasons. We may also modify, replace or remove Website content without notice.
16. Limitation of Liability
Nothing in these Terms excludes or limits liability where doing so would be unlawful, including liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation.
Subject to this, Eureka Events Ltd will not be liable for indirect or consequential losses arising solely from the use of, or inability to use, this Website. We will not be responsible for business decisions made solely in reliance upon general information published on the Website.
Any liability relating to services actually provided by Event Procurement will be governed by the terms applicable to those services.
17. Privacy and Cookies
Our collection and use of personal information is governed by our Privacy Policy. Our use of cookies and similar technologies is explained in our Cookie Policy. These policies should be read alongside these Terms.
18. Changes to These Terms
We may update these Terms from time to time. Changes will take effect when the revised Terms are published on EventProcurement.co.uk. The date at the top of this page indicates when these Terms were last updated.
19. Governing Law
These Terms and any dispute or claim arising from your use of the Website are governed by the laws of England and Wales. The courts of England and Wales will have jurisdiction in relation to disputes arising from these Terms, subject to any mandatory rights that apply under law.
20. Contact
If you have questions regarding these Terms or EventProcurement.co.uk, please contact:
Eureka Events Ltd
Trading as Event Procurement
Please use the contact details published on www.eventprocurement.co.uk.