One sourcing route — and everything that supports it
The core service is simple: one established route your teams send event requirements to. Around it sit the commercial and procurement capabilities — RFPs, benchmarking, negotiation, reporting — that make each event well-sourced. Use just the sourcing route, or draw on the rest as you need it.
Most organisations simply use the sourcing route: send a brief, we source within your parameters, your team chooses. The capabilities below aren't separate products to buy — they're the parts of well-run event procurement that come with routing requirements through one place.
Event & venue sourcing
Send a brief; we search the wider venue and supplier market, compare and secure the right option — the part every organisation uses.
Venue Procurement
Structured venue sourcing, benchmarking and negotiation for every corporate event.
Explore venue procurementVenue Finding
Fast, expert venue finding — with procurement discipline built in.
Explore venue findingSupplier Procurement
Source, evaluate and manage the caterers, AV and agencies behind your events.
Explore supplier procurementSupplier Consolidation
Bring repeat and trusted suppliers into one route, so booking known suppliers is quicker and more consistent.
Explore consolidationPreferred Supplier Programmes
A governed, competitively-priced event PSL your teams can book from with confidence.
Explore programmesCommercial & procurement support
Drawn on where they add value — not consultancy projects sold separately, but the commercial rigour and visibility that come with sourcing through one route.
Event RFP Management
Run venue and supplier tenders that make options comparable and pricing competitive.
Explore RFP managementContract Negotiation
Improve rates, inclusions and the cancellation and attrition terms that carry real risk.
Explore negotiationCost Benchmarking
Test venue and supplier pricing against comparable events and the market.
Explore benchmarkingSpend Analysis
Uncover total event spend by department, event type, venue and supplier.
Explore spend analysisReporting
A single dashboard for event spend, savings, supplier concentration and volume.
Explore reportingEvent services, through the same route
Once the venue is chosen, most events need more. These can be sourced and co-ordinated through the same route — the reason this is more than basic venue finding, without becoming a full events agency.
One route in — and the commercial work happens around it
You don't buy these as separate projects. Requirements come through one route, and the supporting work happens around each event: understand the spend, source within your parameters, secure the terms, and report the results.
Spend analysis reveals the total and where it goes.
Consolidation and PSLs shape the supplier network.
RFPs, benchmarking and negotiation win the terms.
Reporting makes the value visible and repeatable.
Not sure where to start? A procurement review identifies which services will deliver the fastest value for your organisation.
What this looks like in practice
A professional services firm with 18 offices used one outsourced route to source, contract and pay for events — with negotiated terms, supplier consolidation and continuity of knowledge.
One approach across 18 offices
A professional services firm replaced office-by-office event sourcing with a single outsourced event procurement route — consistent standards and commercial terms, without stopping any office running the events its people need.
Specialist buying instead of accepted quotes
Rather than employees accepting the first venue quotation, an event procurement team negotiated rates and terms using market knowledge — transparent pricing, with no hidden mark-ups.
Institutional knowledge that outlasts the organiser
When the internal owner of the firm's annual conference changed from year to year, the outsourced team stayed constant — retaining venues, suppliers, format, production and prior negotiations.
Request an Event Procurement Review
Find out where your organisation's event spend is going, how events are currently sourced, and whether one central sourcing route could save your teams time and give procurement clearer visibility — without restricting venue choice.